Content Management System (CMS)

A Content Management System (CMS) is a piece of software that runs on a server. Typically a database application, a CMS makes it easy to publish and administrate content.

Some basic features that are common to all CMS:

Separation of content, structure and design

A CMS improves the lifecycle of your website for years to come. The "look and feel" of your site can be changed or relaunched, leaving existing content and page architecture untouched. No need to worry about copying and pasting content into another site, simply publish your new design and the CMS will pull the content into the new look.

Easy content production, no programming skills required

If you can use a computer, you can manage the content for your website. Using a graphical user interface, authors can simply create text, insert images an multimedia files, schedule content (and much more) to build and maintain a dynamic website.

Just imagine: You will never need to make another menu button again, or pay a web designer to do it for you. Each time you add or change a page, the menu will automatically update to reflect the change. Having to learn or purchasing photo editing software will not be necessary. You can upload images straight to the web from your digital camera / DV camera or a scanner.

Common advantages of a CMS:

Decentralized maintenance. Typically based on a common web browser. Edit anywhere, anytime. Bottlenecks removed.

Designed with non-technical content editors in mind. People with average knowledge of word processing can create the content easily. No HTML skills required.

Configurable access restrictions. Users are assigned roles and permissions that prevent them from touching content in which they are not authorized to change.

Consistency of design is preserved. Because content is stored separate from design, the content from all authors is presented with the same, consistent design.

Navigation is automatically generated. Menus are typically generated automatically based on the database content and links will not point to nonexistent pages.

Content is stored in a database. Central storage means that content can be reused in many places on the website and formatted for multiple devices (web browser, mobile phone/WAP, PDA, printer).

Dynamic content. Extensions like forums, polls, shopping carts, search engines, news management are typically drop-in modules. A good CMS also allows for truly user defined extensions.

Daily updates. You do not need to involve web designers or programmers for every little modification - you are in control of your website.

Cooperation. Encourages faster updates, enforces accountability for content editors via log files and promotes cooperation between authors.

Content scheduling. Content publication can often be time-controlled; hidden for previews; or require a user login with password

Although your visitors may never know whether your website is built with a content-management system or the more traditional 'static-page' form of website, the difference is something that you - as the site's owner - will notice from the word go. Here are the main advantages of using a CMS (content management system) to build and deploy your business's website:


  • Non-technical contributors can edit pages and expand a site's content: no knowledge of HTML is required.

  • A separation is maintained between a website's content, its structure and its visual design; a change in one of these can be done independently of the others. A complete visual re-design of a whole site can be done without touching the site's content or its structure.

  • When new content is added, its visual appearance conforms to the design already established for the sort of content being added.

  • When pages are added or deleted, the site's menus are updated automatically.

  • Updates to the site can be made at any time by anyone with the correct permissions.

  • Requirements for image sizes can be gracefully enforced.

  • Best practice with regard to search engines can be gracefully enforced (page titles, meaningful URLs, correct metadata, etc).

  • Changes made to the content of a website can be automatically posted to major search engines.

  • Newsletter: email highlights from your website by point-and-click selecting both content and recipients

  • Role authentication: designate specific people to perform specific tasks on your website

  • Email notifications: email anyone (users or yourself) in response to any event on the site

Comon Features:

  • Advertising management (banners, etc)

  • Built-in Help files

  • Built-in site search engine

  • Build-in content syndication (RSS)

  • Create, publish, and reorder and edit articles in a click

  • Create your own publishing schedule

  • Content display scheduling

  • Completely database-driven site engines

  • Email-a-friend and Print-format for every article

  • Easy to use graphical administrative interface

  • Text editor similar to Word Pad

  • News, products or services sections fully editable and manageable

  • News feed manager. Choose from over 400 news feeds from around the world

  • Trash Manager (A "Recycle Bin" for your web site)

  • Media (images, documents) upload and management

  • Search engine friendly (SEF) URL's

  • WYSIWYG content editor support (built into the CMS)

  • Simple polls